How is the English Premier League achieving its document management goals?

Business Intelligence

by Duncan MacRae| 28 April 2014

The organisation now efficiently processes 1,000 supplier invoices every month.

EASY Software UK, a supplier of document management solutions, has scored a new contract with the English Premier League, to provide EASY INVOICE for processing invoices and providing a central document storage system.

The new automated system replaces the Premier League's largely manual process. The Premier League, which has been a customer of EASY Software since 2005, has now chosen the EASY INVOICE accounts automation solution to process the 1,000 or so invoices that it receives from suppliers every month. The new system will also provide an electronic centralised storage area, which will eventually do away with unnecessary hard copies and excessive paper waste.

EASY INVOICE is a pre-configured solution package specifically designed for Accounts Payable departments to completely automate their purchase invoice process. Functions include: intelligent OCR (optical character recognition) to extract invoice data from paper and electronic invoices, rules-based workflow for authorisation posting the extracted data to Microsoft Dynamics GP and finally storing documents long term in the EASY Software archive. The process significantly reduces processing times for purchase invoices and at the same time removes the need for error-prone routine data input by employees.

Richard Lindsay, network and systems manager at the Premier League, said: "We believe that having the EASY INVOICE system in place will not only reduce the workload of our accounts payable department, but will also make the business more productive in the long run. Productivity should be greatly improved and that will probably be the main benefit, over and above even the financial benefits.

"We did look at many other electronic invoicing systems, but EASY INVOICE seemed to tie in well with our current financial processes. Many of EASY Software's competitors seemed to require a process overhaul, which we weren't very keen on."

George Haddaway, business development manager at EASY Software, said: "We are delighted to announce the Premier League as one of our latest customers to adopt EASY INVOICE. The Premier League is a great example of a long standing EASY customer taking advantage of our latest technologies to further improve their business processes, make large efficiency gains and tangible cost saving benefits, while increasing the functionality of their existing Microsoft Dynamics GP finance system."

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