Pitney Bowes, a provider of mailstream technology, has introduced the Arrival Exam Tracking System for K-12 school districts.
According to the company, the automated system can help customers gain complete accountability for tracking state-mandated test booklets, reducing the risk that exam results are compromised by missing or stolen test booklets. In addition, the Arrival Exam Tracking System’s flexibility allows schools to customize the application to meet their specific test administration requirements, which often vary by district or school.
The company claims that the Arrival Exam Tracking System can help improve efficiency and productivity, establishing a chain of custody at every step of the testing process. By automating manual processes, the Arrival Exam Tracking System helps school districts make it easier for staff to import test data, capture signatures, print custom labels and prepare reports. The system enables school districts to know the real-time status of their exams, including who has them, where they are in the process, when they were received or released, and where they are located at any point in time.
The Arrival Exam Tracking System integrates software, cordless scanners, label printers and signature pads to eliminate counting, manual tracking and paper logs to help provide increased productivity, accountability and efficiency, said Pitney Bowes.
The company has said that the Arrival Exam Tracking System utilizes four steps to automate processes and obtain detailed reports on exams. First, the school district creates a record of the test booklet location in advance by downloading a file provided by the company that prints the tests. Next, upon arrival at the district, barcodes are scanned to verify that the specific tests have been received. When tests are disseminated to individual schools, the system prepares delivery reports and captures digital signatures to confirm receipt. Finally, for a closed-loop solution, a built-in counter tracks the return of test booklets to the test warehousing location, to ensure that no tests are left behind.